About This Engagement:

Habitat for Humanity Nepal is seeking to engage a qualified and experienced Human Resources Recruitment Service Provider on a retainer basis. The selected firm will support the organisation by delivering professional, transparent, and efficient recruitment services in line with Habitat Nepal's mission, values, safeguarding commitments, and operational requirements. The engagement aims to ensure consistent and high-quality recruitment support that strengthens workforce planning, enhances organisational effectiveness, and promotes fair and inclusive hiring practices.

Five Service Areas:

• Recruitment Planning and Vacancy Management — Reviewing approved recruitment requests, posting vacancies through appropriate platforms, networks, and professional channels.
• Candidate Sourcing and Screening — Sourcing candidates through databases, networks, referrals, and targeted outreach. Conducting executive search and head-hunting for senior, specialised, or hard-to-fill positions. Preparing longlists and shortlists. Conducting initial screening including CV reviews and preliminary assessments.
• Selection Process Support — Facilitating written tests, interviews, and other assessments. Coordinating interview panel logistics. Managing reference checks, background verification, and candidate follow-up.
• Recruitment Service Modalities — Complete recruitment services covering the full cycle from vacancy announcement to final selection. Partial recruitment services covering specific stages as requested by Habitat Nepal. Payroll facilitation for outsourced trainees with monthly payments.
• Coordination and Reporting — Maintaining regular communication with HR & Admin Team. Providing timely status updates and documentation. Ensuring all processes comply with Habitat Nepal's policies, safeguarding standards, and applicable labour laws.

Contract Details:

Duration: Initially 2 years with possibility of extension based on performance.

Delivery mode: Remote.

Payment: Invoiced upon completion of each service.

Habitat Nepal provides approved recruitment requests, job descriptions, HR policies, safeguarding guidelines, and coordination support. Habitat Nepal representatives participate in interview panels and final selection decisions.

Services to Be Quoted Separately:

Firms must provide separate fees for each service: recruitment planning, vacancy notice, executive search/head-hunting, application screening, shortlisting, selection process, reference check, trainee payroll facilitation, complete recruitment service (vacancy to final selection), partial recruitment service (specific stages only), and any other related recruitment services. This modular pricing approach allows Habitat Nepal to engage services flexibly based on specific needs.

Who Should Apply:

Nepal-based HR recruitment firms and staffing agencies with INGO/development sector experience. Executive search firms with track record placing senior and technical professionals in the development sector. HR consultancies offering end-to-end recruitment, assessment, and selection services. Firms with capacity to manage multiple simultaneous recruitments across diverse roles and levels.

KEY DETAILS 

• RFP: Human Resources Professional Services — Retainer Recruitment Services
• Organization: Habitat for Humanity Nepal
• DEADLINE: April 12, 2026 — 12 DAYS REMAINING
• CONTRACT: 2 years initially (extendable) | Remote delivery | Pay-per-service invoicing

• SUBMIT: HARD COPY ONLY in sealed envelope

— Address: Administration Department, Habitat for Humanity Nepal, House No. 126, New Colony Marg, Dhobighat, Lalitpur

— EMAIL SUBMISSIONS NOT ACCEPTED — Proposal must NOT exceed 7 PAGES (including financial)

• DOWNLOAD ToR: https://habitatnepal.org/wp-content/uploads/2026/03/TOR-Human-Resources-Professional-Services-.pdf

• TYPE: RFP — Retainer Recruitment Services Contract (NOT a grant)

• FIVE SERVICE AREAS:

1. Recruitment planning & vacancy management
2. Candidate sourcing, screening & executive search
3. Selection process support (tests, interviews, references)
4. Recruitment modalities (complete, partial, trainee payroll)
5. Coordination & reporting

• ELIGIBILITY:

— Legally registered HR recruitment firm in Nepal

— Minimum 5 YEARS proven recruitment experience

— Demonstrated INGO/development organisation client experience

— End-to-end recruitment AND executive search track record

— Ability to manage MULTIPLE recruitments simultaneously

— High professionalism, integrity, and CONFIDENTIALITY

• EVALUATION (70/30):

— Understanding of ToR & approach: 20 pts

— Relevant experience & references: 20 pts 

— Team qualifications & competence: 20 pts

— Document compliance: 10 pts

— Financial: 30 pts

— MINIMUM 50/70 technical to qualify

• SERVICES TO QUOTE SEPARATELY:

— Recruitment planning

— Vacancy notice

— Executive search / head-hunting

— Application screening

— Shortlisting

— Selection process

— Reference check

— Trainee payroll facilitation

— Complete recruitment service (end-to-end)

— Partial recruitment service (specific stages)

— Other related services

• REQUIRED DOCUMENTS:

1. Relevant experience statement (past 5 years)
2. Separate fee proposals per service category
3. Firm registration certificate
4. VAT registration certificate
5. Tax clearance certificate (latest fiscal year)
6. Signed/stamped proposals in sealed envelope
7. MAX 7 PAGES total

• PAYMENT: Invoiced per service upon completion

• IMPORTANT NOTES:

— DEADLINE IS APRIL 12, 2026

— HARD COPY ONLY — email NOT accepted

— MAX 7 PAGES — strict limit

— SEALED ENVELOPE required

— Quote SEPARATE FEES for each service category — modular pricing

— Must undergo Habitat Nepal SAFEGUARDING onboarding

— Habitat Nepal provides JDs, HR policies, and coordination support

— Habitat Nepal participates in INTERVIEW PANELS and FINAL SELECTION decisions

— CONFIDENTIALITY is critical — recruitment involves sensitive personnel information

— EXECUTIVE SEARCH capability is specifically required — not just standard recruitment

— TRAINEE PAYROLL facilitation is an unusual addition — ensure you can deliver this

— This is the FOURTH Habitat Nepal RFP with the same April 12 deadline:

1. Office Maintenance Services (2-year AMC)
2. Supervisory Skills Training (6-module programme)
3. Retainer Legal Services
4. Retainer HR Recruitment Services (this one) — All four require HARD COPY submission to the SAME address

• QUERIES: info@habitatnepal.org | Phone: +977-1-5421182 / 5454976
• SOURCE: Habitat for Humanity Nepal ToR notice